Personal Assistant | AllSaints – Los Angeles, CA

WHAT WILL I BE DOING? 

We require a savvy attentive and intuitive Personal Assistant who can support our Global Wholesale Director. 

In this role you will be innovative, curious, detail-oriented, self-starting, and extremely customer focused.

It’s essential that you have a high quality of written and verbal communication both within AllSaints and to the outside world. Good judgment, writing skills, and the ability to simplify are important too. 

WHAT WILL I BE DOING? 

Management of complex calendar and scheduling requirements 

Tracking and helping drive completion of key deliverables and follow up on outstanding items 

Organize both team and large scale events and manage the project from end to end 

Make timely decisions using independent judgment on a regular basis in a proactive manner 

Must be able to work in a highly confidential environment 

Manage and process mail and correspondence as required 

Interact with the leadership team and departmental peers on a global basis to arrange meetings, conference calls, diary schedules etc. with key colleagues and internal managers 

Manage daily and weekly key information indicator statistics reporting 

Prepare and issue minutes of meetings and assist with the follow up actions from meeting outcomes 

Be goal and results driven with the ability to also look at the bigger picture in order to proactively plan 

Work closely with support staff, Finance and Human Resources, to build and secure support and resources for projects and initiatives 

Carry out responsibilities in accordance with the organization’s policies and procedures 

Schedule cost effective air/hotel/ground transportation. Create detailed, to-the-minute travel itineraries (including smooth transitions between time zones). 

Coordinate with travel agents and manage international travel process (including passport, visa, vaccination, and cell phone requirements).

Complete and file expense reports; utilizing both domestic and international currencies. 

Drive team activities (including staff meeting agendas and notes, org-wide meetings, social outings, supply ordering, and other key logistics). 

Identify and coordinate most productive and cost effective method for meetings including in person, on-site, off-site, audio conferences (international, stateside and local) and video conferences.

Act as administrator over team sites 

Ability to work independently with minimal direction 

All other duties as assigned including special projects. 

WHAT SKILLS DO I NEED FOR THE ROLE? 

A proven background of successfully managing others, including upwards with senior management 

High level of resilience and confidence in constructively challenging when necessary to ensure the right outcome is always achieved 

Tech Savvy with a ‘can-do’ attitude 

Immaculate attention to detail 

Confident, articulate and professional speaking abilities 

Ability to build strong stakeholder relationships 

Adaptable to commercially focused environments 

A BIT ABOUT ALLSAINTS AND THE TEAM 

Here at AllSaints we pride ourselves on our customer centric global team and our vision to continually make the coolest clothes to evoke emotion for our customers, worldwide. 

AllSaints is proud to be identified as one team; everything about our style and creativity is curated in-house, from store design and construction to our brand image & clothing design.

We are truly an agile business which works at pace and takes responsibility in the work we produce. 

We are a brand embarking on a very exciting plan and we are seeking new members of the team who want to contribute to this. 

WHAT WE STAND FOR 

Customer Centric: We working as one proud team to get the best for our customers 

One Team: We are joined up and encourage others to share their ideas 

Work at Pace: We know our goals, and we work with clear outcomes in mind 

Take Responsibility: 

We are self aware, understand the impact we have on others and are positive about the future 

WHY IS ALLSAINTS FOR ME? 

Your career matters to us and we will do what it takes to help you on your journey in life.

You’ll be challenging yourself and your leadership. The opportunities will be there and you’ll be working within an environment that rewards hard work and innovation. Internal promotion is the norm not the exception and you’ll be supported in your ambition to reach the next step of your career. 

In addition to this we offer competitive pay and benefits package that includes an amazing employee uniform allowance and discount. 

We are an Equal Opportunity employer and we very much look forward to working with you.

APPLY NOW

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